Canadian Invoice Creator — With GST at 5% Built In
Create professional invoices for Canada. Pre-configured with CAD, GST at 5%, and the fields Canadian tax authorities expect — no signup required.
How to Create an Invoice for Canada
Our Canadian invoice creator supports GST, HST, and PST configurations depending on your province. Pre-configured with CAD currency and CRA-compliant fields, just enter your business number, client details, and services — the tool handles tax calculations based on the applicable rates for your province of supply. The invoice format works for sole proprietors, corporations, and partnerships.
What to Include on a Canadian Invoice
A Canadian invoice should include your legal business name and address, your GST/HST registration number with the RT program identifier (if registered), the client's name and address, the invoice date, a description of goods or services, the amount before tax, the applicable tax breakdown (GST, PST, HST, QST), and the total amount including tax. For invoices over $150, the supplier's business name and BN are mandatory; over $30, the GST/HST amount must be shown.
Tips for Canadian Invoicing
Know your provincial tax obligations — HST provinces (Ontario, Nova Scotia, etc.) have a single combined tax, while other provinces require separate GST and PST. Register for a BN with the CRA if your revenue exceeds $30,000 in any four consecutive quarters. Keep all invoices and receipts for at least 6 years for CRA audit purposes. Consider using the Quick Method of accounting for HST if your revenue is under $400,000 — it simplifies remittance.
Quick definitions
- BN (Business Number)
- 9-digit CRA Business Number plus a 4-character program ID (e.g., BN12345 6789 RT0001 for GST/HST). Required on tax invoices.
- GST
- 5% federal Goods and Services Tax. Charged in non-HST provinces (AB, BC, SK, MB, QC, NT, NU, YT). Often combined with PST or QST.
- HST
- Harmonized Sales Tax — combines GST and PST into a single rate: ON 13%, NS/NB/NL/PEI 15%. One tax to collect, one to remit.
- PST / RST / QST
- Provincial sales taxes in BC (7% PST), SK (6% PST), MB (7% RST), and QC (9.975% QST). Charged in addition to the federal 5% GST.
Frequently Asked Questions
What taxes should I charge on Canadian invoices?
It depends on your province of supply. HST applies in Ontario (13%), Nova Scotia (15%), New Brunswick (15%), Newfoundland (15%), and PEI (15%). In BC, Saskatchewan, and Manitoba, charge GST (5%) plus the applicable PST. In Quebec, charge GST (5%) and QST (9.975%). Alberta, NWT, Nunavut, and Yukon only charge GST (5%).
When do I need to register for GST/HST?
You must register if your worldwide taxable revenues exceed $30,000 over four consecutive calendar quarters or in a single quarter. Small suppliers below this threshold can register voluntarily, which allows them to claim input tax credits on business expenses. Taxi and ride-share drivers must register regardless of revenue.
What are standard payment terms in Canada?
Net 30 is the most common term in Canada. Some industries use Net 15 or Net 60. Ontario's Construction Act requires payment within 28 days of a proper invoice for construction work. Always state your payment terms clearly on the invoice. Late-payment interest can be charged if specified — typically Bank of Canada rate + 2–7%.
What is the Quick Method of accounting for GST/HST?
The Quick Method is a simplified GST/HST remittance scheme for small businesses with annual taxable supplies under $400,000. You charge full GST/HST on invoices but remit a lower flat percentage (e.g., 8.8% instead of 13% in Ontario for service businesses) and keep the difference. You can't claim input tax credits on most operating expenses under this method.
How do I invoice a client in a different Canadian province?
Apply the tax rate of the customer's province (place of supply rules). If you're in Alberta and invoice an Ontario business, charge 13% HST, not 5% Alberta GST. The CRA's place-of-supply rules can be complex for digital/intangible services — consult Schedule IX of the Excise Tax Act or a Canadian tax accountant.
Do Canadian invoices need to include a business number?
GST/HST-registered businesses must include their BN with the RT program identifier on invoices over $30 (must show tax) and over $150 (must show name and BN). Non-registered sole proprietors don't need a BN — they invoice in their personal name. CRA recommends issuing invoices for every business transaction regardless of registration status.
Need more than a one-time Canadian invoice?
InvoiceQuickly tracks payments, sends reminders, and automates your invoicing workflow. It handles Canadian tax compliance automatically.
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