New Zealand Invoice Creator — With GST at 15% Built In
Create professional invoices for New Zealand. Pre-configured with NZD, GST at 15%, and the fields New Zealand tax authorities expect — no signup required.
How to Create an Invoice for New Zealand
Our New Zealand invoice creator is pre-configured with NZD currency, 15% GST, and the fields Inland Revenue (IRD) requires. Enter your GST/IRD number, business details, and line items — the tool handles GST calculations automatically and produces a tax invoice ready for sending or for filing with your accountant. Sole traders, partnerships, companies, and trusts are all supported.
What to Include on a New Zealand Invoice
A New Zealand tax invoice must clearly state 'Tax invoice', include your business name, GST registration number, the date of issue, a description of goods or services, the quantity, the unit price, the GST amount or a statement that GST is included, and the total payable. For invoices over NZ$1,000, you must also include the buyer's name and address. From April 2025, the modernised invoicing rules also allow electronic invoicing via the Peppol network.
Tips for New Zealand Invoicing
Register for GST as soon as your turnover crosses NZ$60,000 over any 12-month period (rolling, not financial year). Sequential numbering isn't legally required in NZ but is best practice for audit defense. Keep records for at least 7 years per the Tax Administration Act. Use the simplified two-monthly GST filing if turnover is under NZ$500,000 — six-monthly is available under NZ$500,000 if you elect. Consider electronic invoicing (Peppol e-invoicing) for B2B clients — it's accepted by most large NZ buyers and government agencies.
Quick definitions
- GST
- Goods and Services Tax — New Zealand's 15% consumption tax. Mandatory registration once turnover crosses NZ$60,000 in any 12-month period.
- GST number / IRD number
- Issued by Inland Revenue on registration. Must appear on every tax invoice. Format: 9 digits (e.g. 123-456-789).
- Tax invoice
- IRD term for an invoice that includes GST. Required to claim GST credits. Must include 'Tax invoice' wording for supplies over NZ$200; for over NZ$1,000 the buyer's name and address are also required.
- Zero-rated supply
- Goods/services where GST is 0% (exports, financial services consumed outside NZ, certain land transactions). Different from exempt — you can still claim input credits.
Frequently Asked Questions
Do I need to charge GST on New Zealand invoices?
You must charge 15% GST if you're registered for GST (mandatory once turnover crosses NZ$60,000 in any 12-month period). Some supplies are zero-rated (exports, financial services to non-residents) or exempt (financial services to residents, residential rents). If you're not registered, you cannot charge GST but also can't claim input credits.
What is an IRD number and is it the same as a GST number?
Every NZ business and individual has an IRD number — your tax-account identifier issued by Inland Revenue. The GST registration number is the same 9-digit IRD number, used in the GST context. Apply for both at the same time on the IRD website. You must include the GST number on tax invoices once registered.
What are the standard payment terms in New Zealand?
Net 20 ("20th of the month following invoice") is uniquely common in New Zealand alongside Net 30. Many businesses bill on the 20th of each month with payment due by the 20th of the next. The Construction Contracts Act has specific payment-schedule provisions. Default contract law allows interest on overdue B2B invoices if stated in the contract.
What is the New Zealand reverse-charge GST rule?
Reverse charge in NZ applies to imported services purchased by non-GST-registered residents (the recipient self-assesses GST). For B2B, most imports of services are zero-rated to the NZ recipient business. The full reverse-charge mechanism similar to the EU is narrower in scope here. Always note 'GST reverse charged' on relevant invoices.
Do New Zealand sole traders need to issue tax invoices?
Sole traders not registered for GST issue regular invoices (no GST). Registered sole traders must issue tax invoices for any supply over NZ$200 to GST-registered buyers (so the buyer can claim input credits). All sole traders should issue invoices for record-keeping regardless of GST status.
How does e-invoicing work in New Zealand?
NZ has adopted the Peppol e-invoicing standard for B2G (business-to-government) and increasingly B2B transactions. E-invoices are sent directly between accounting systems via the Peppol network — no PDF or email. Government agencies accept Peppol invoices from suppliers, and many large enterprises do too. Registration is free through your accounting software (Xero, MYOB, etc.).
Need more than a one-time New Zealand invoice?
InvoiceQuickly tracks payments, sends reminders, and automates your invoicing workflow. It handles New Zealand tax compliance automatically.
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